AiVaak gives your clinic two AI superpowers: Connect handles every missed call, books appointments, and manages your front desk on WhatsApp — 24/7, in 4 languages. Intake greets walk-in patients with a smart digital form and hands the doctor an AI clinical summary before they enter the room.
AiVaak gives your clinic two purpose-built AI modules. Use one or both — each solves a distinct problem your clinic faces every day.
Every missed call becomes a WhatsApp conversation. Connect books the appointment on your Google Calendar, sends reminders, handles voice commands from your doctor, and keeps patients engaged — in Telugu, Kannada, Hindi, and English, around the clock.
When a patient walks in, they fill a digital pre-consult form on a clinic tablet. Gemini AI adapts the questions to each patient's responses, detects emergencies in real time, and generates a structured clinical summary — so the doctor knows everything before entering the room.
Built on Google Vertex AI & Gemini 2.5 Flash. Every feature below is production-ready, fully managed, and live from day one.
Everything your front desk needs, handled by AI on WhatsApp.
Every missed call triggers an instant WhatsApp before the patient dials a competitor. Zero leads lost, zero manual effort.
Reads your real availability, books the slot atomically, and writes directly to your existing Google Calendar. Zero double-bookings — ever.
Doctor sends one voice note. AiVaak shifts the entire day's schedule and notifies every waiting patient — automatically.
Fluid Telugu, Kannada, Hindi, English and all code-switched combinations. Knows when to say Garu, Namaste, Nimma, and Ji.
Detects patient distress or emergencies — 80+ keywords across all languages — and instantly pings the receptionist for human intervention.
Remembers every patient's history, previous visit notes, and conversation context. Returning patients are greeted with "Is this a follow-up from your March visit?"
Doctor records a voice note after each patient. Gemini transcribes, structures, and stores it as a clinical summary — instantly available for future visits.
Doctor photographs the prescription. Gemini reads it, extracts every medicine, and dispatches a packing list to the in-house pharmacist immediately.
International patients are auto-detected by phone code. Timezone-aware booking, WhatsApp video call coordination, and upfront Razorpay payment — built in.
Pings patients 2 hours before their slot. Sends doctors a 30-minute alert for online appointments. Respects closed days. Eliminates no-shows.
Collects feedback 90 minutes post-appointment. Routes clinic feedback to the doctor. Only 4–5 star patients are invited to Google review — protecting your public rating.
Recalls patients at the right interval for their speciality. Pregnancy checkup = 28 days. Fever follow-up = 7 days. Dental cleaning = 6 months. Never a fixed generic rule.
Say "In Surgery" and AiVaak pauses bookings, informs waiting patients of delays, and resumes the moment you're back.
8 AM WhatsApp briefing with today's full schedule + patient history. 9 PM executive HTML email — revenue protected, source attribution, tomorrow's agenda.
Knows whether a patient found you via Instagram, Google Maps, your website, a QR code, or a missed call. Every booking source-attributed, reported nightly.
AI-powered pre-consult forms. Clinical summaries ready before the doctor enters the room.
Gemini builds a custom question set based on each patient's first answer. No rigid templates — patients only answer what's relevant to their condition.
The moment a patient completes the form, Gemini generates a structured 3-sentence clinical brief — chief complaint, duration, medications, and allergies — ready before the doctor steps in.
If responses suggest chest pain, breathlessness, or stroke symptoms, the kiosk flags it immediately and prompts staff to intervene — before the patient even sits down.
Patients interact in Telugu, Kannada, Hindi, or English — whichever they choose. No language barrier at the reception desk, even for elderly or first-time visitors.
Receptionist sets a secure PIN. Patients cannot close the kiosk or navigate away without staff approval — perfect for shared clinic tablets.
Staff see every pending and completed intake session in real time — patient name, status, and AI summary — from the clinic's back-office dashboard.
When a patient with an intake session is called in, their AI summary and intake history appear directly in the Connect session view — no switching between screens.
Each completed intake session is stored in the patient's profile. Future visits show the doctor a timeline of past summaries — building a clinical history over time.
Clinic staff build and manage their own intake question sets from the dashboard — by speciality, by symptom category, or entirely custom. No coding required.
No servers, no new apps, no training sessions. We handle everything.
Grant AiVaak read-write access to your existing Google Calendar in under 2 minutes. We never delete or modify past events.
We set up your WhatsApp Business number, IVR voice prompt, call forwarding rules, and AI persona — tailored to your clinic and speciality.
Your receptionist sets call forwarding. AiVaak takes over every missed call from minute one. Your 10-day trial starts immediately.
Two AI modules, one shared infrastructure — built for the sensitivity of patient data and the unpredictability of Indian clinic operations.
Patient conversations are never used for AI training. Data is encrypted at rest and in transit on Google Cloud — the same infrastructure used by India's leading hospital networks.
Your receptionist works exactly as before — same tools, same routine. AiVaak operates silently in the background, handling only what she can't reach.
One monthly fee per module. No per-message charges, no hidden surcharges, no surprise bills. Use Connect alone, Intake alone, or both together at a bundled rate.
We didn't build AiVaak in a tech lab. We built it watching Indian doctors struggle — 50 missed calls during surgery, one receptionist juggling walk-ins and payments and phones, and patients who simply gave up and called the next clinic down the street.
Healthcare in India is different. It's noisy, multilingual, and unpredictable. A generic WhatsApp bot doesn't work here. And paper intake forms waste the doctor's first 3 minutes of every consultation. AiVaak Connect handles the front desk. AiVaak Intake handles the waiting room. Together, they give doctors back their time.
Optimized from the ground up for Indian clinic workflows, cultural communication norms, and regional language nuance — not a Western product with a Telugu translation layer.
Gemini 2.5 Flash — the same AI infrastructure used by the world's leading healthcare systems — runs every patient conversation in real time.
AiVaak is the flagship product of Vaikyam AI Labs, Vijayawada — a company building autonomous AI workers for ground-level Indian business.
Use Connect for your WhatsApp front desk, Intake for your waiting room, or both together at a bundled rate. One recovered patient pays for a full month. Start free — no card required.
Works as a standalone product or paired with Connect for a complete end-to-end clinic workflow.
Connect + Intake Bundle
Full AI receptionist + smart patient kiosk. Complete clinic automation in one subscription.
Fill in your details and we'll send you a personalised setup link within a few hours. Your 10-day trial starts the moment you're live.
Vaikyam AI Labs
Vijayawada, Andhra Pradesh, India
Takes 2 minutes. No commitment required.